CONTINGENCY PLAN

The Contingency Committee recognises that there is the potential for circumstances outside of their control occurring that could result in the publicised event format and/or distances being adjusted in the interest of competitor safety.

A Contingency Committee has been established to consult, make decisions and manage the implementation of any contingency plan. The following individuals will sit on the committee:

The Contingency Committee will also consult with the co-coordinator of the Traffic Management Plan, the Medical Director, if required) and the LOC Chairman.

The Contingency Committee will meet at 8.00am on Wednesday 2 December, Thursday 3 December and Friday 4 December to discuss any forecast extreme weather patterns for Race Day and review plans in the event of cancelling or altering any component/s of the race. If the Committee's decision is to change the advertised event format this will be advised to competitors on the day this is taken i.e. Competitor Registration (Wednesday), Registration and Carbo Party (Thursday) and Competitor Briefing (Friday).

Should weather conditions either improve or deteriorate following the Competitor Briefing the Contingency Committee will meet at 4.30am on Saturday 5 December and any change to the advertised or revised event format will be announced to competitors commencing at 5.00am and then every 5-minutes until 5.45am when Swim Registration closes.

The Contingency Committee will ensure that they provide a duty of care to all participants, staff, volunteers and spectators with the well-being of individuals being of the highest importance. Extreme weather may be defined as weather that threatens the immediate or long-term of individuals as a result of rain, lightning, wind or heat. The risk to individual well-being is determined inline with Sport Medicine Australia 's Policy for Reducing Heat Injury in Sport and the forecasted conditions. The Contingency Committee will make their decision should conditions such as, but not limited to, any of the following be either forecast or prevail:

•  Ambient Temperature > 36 degrees Celsius

•  Wet Bulb Globe Temperature W(shade) > 30 degrees Celsius

•  Apparent Temperature (wind chill) < 2 degrees Celsius

•  Wind Speed > 40km per hour

•  Rainfall > 80mm within 24-hours

•  Lightning and rare atmospheric conditions

•  Dangerous water conditions

•  Any adverse impediments that may occur over the event course that are deemed to be a safety hazard. Examples may include flooding, oil spills, vehicle accidents, fallen trees or possibility of fires on total fire ban days etc.

The Contingency Committee may consider implementing one or more of the following strategies if deemed necessary in the interests of competitor safety:

•  Shorten the distance of one or more of the legs (swim, bike, run)

•  Start the event earlier or later

•  Deletion of a leg to allow for a Duathlon (extreme cold or dangerous water) or Aquathlon (extreme heat)

•  Cancel the event

If it necessary to implement any of the above with the exception of an adjusted event start time, the event Licence Holder reserves the right to determine how the 40 qualifying slots for the Ford Ironman World Championship will be allocated. An announcement will be made to competitors in conjunction with informing the decision of the Contingency Committee.

In the instance of the event being cancelled the World Triathlon Corporation policy of conducting a lottery for the allocation of slots will be followed as follows:

• Pre event start - names will be drawn from those competitors who completed Competitor Registration on Wednesday and Thursday.
• Post event start - names will be drawn from those competitors who completed Swim Registration on race day.

The following information presents a number of scenarios that may be implemented should circumstances dictate.

2. If the conditions are not considered life threatening, reduce the swim distance to 1-lap (1.9km).

3. If the conditions are considered life threatening, cancel the swim and replace it with a 7.5km run, thus turning the event into a Duathlon.

Where the decision is taken to either delay the event start or reduce the swim distance to 1-lap (1.9km) the Contingency Committee may elect to announce a revised cut-off time for any segment of the event.

Where the decision is taken to conduct a Duathlon the process will be:

1. Competitors will retrieve their Run Gear Bag from the transition tent and change into their run gear. Their swim gear, with the exception of their swim cap, will be placed into their Run Gear Bag and the bag handed to volunteers in the transition tent.

2. At 6.00am competitors will be called to assemble outside the Bike Exit in Marine Terrace in their swim zones, coloured flags will denote each coloured zone, where they MUST display their swim cap to volunteers to validate they are in their correct zone.

3. The event will start at 6.00am (professionals) with competitors following the bike course and remaining on the left hand side of the road to a run course turnaround on Marine Terrace at Armitage Drive (approx. 3kms) where they will turn and return on the opposite side of the road.

4. Competitors will return along Marine Terrace on the left hand side, past the start and proceed further for the right turn at Scout Road and continue around and enter the Transition area at the swim finish location on Geographe Bay Road (7kms total), collect their Bike Gear Bag and enter the Transition Tent where they will place their run gear into their Bike Gear Bag and proceed onto the bike leg as normal.

5. The Swim cut-off time of 2-hours 15-minutes will apply for completing this run.

CONTINGENCY BIKE

Course

In the instance of a section of the course being impassable the Contingency Committee will meet with Police to ascertain whether the course will be cleared and in what timeframe or whether an alternative route can be found to bypass the impacted section. The action taken will depend on whether this was identified pre race start or post bike course start.

Pre Race Start

1. If the course will be cleared in an acceptable timeframe, say 30-minutes, the Contingency Committee may either start at the scheduled time or elect to delay the event start.

2. If the course will not be cleared in an acceptable timeframe, say 30-minutes, or an alternative route is identified the Contingency Committee may elect to delay the event start so that the required course infrastructure can be implemented and competitors advised of any new course segment.

3. If the course will not be cleared and an alternative route cannot be identified within 1-hour of the scheduled event start the Contingency Committee may elect to either declare the event a swim and run only or cancel the event.

Post Bike Course Start
Competitors will be required to stop in the direction they are traveling on either side of the incident.

1. If the course will be cleared in an acceptable timeframe, say 30-minutes, the event will proceed with competitors being released by volunteers at 1-minute intervals based on their position prior to the stoppage.

2. If the course will not be cleared in an acceptable timeframe, say 30-minutes, and an alternative course is identified the event will proceed with competitors being released by volunteers on the alternate course at 1-minute intervals based on their position prior to the stoppage.

3. If the course will not be cleared in an acceptable timeframe, say 30-minutes, and an alternative course cannot be identified the event will be cancelled.

Where the decision is taken to continue racing after stopping competitors on the course for a period of time the Contingency Committee may elect to announce to competitors a revised cut-off time for either the bike and/or run course.

WEATHER
Where competitors are on the bike course the Contingency Committee may choose one of the following options.

1. If the conditions are considered non life threatening and it is expected they will improve in an acceptable timeframe, say 30-minutes, the Contingency Committee may elect to allow competitors to continue racing.

2. If the conditions are considered non life threatening and it is expected they will not improve in an acceptable timeframe, say 30-minutes, the Contingency Committee may elect to reduce the bike course to either 1-lap or 2-laps depending on the position of the lead competitor. Competitors will be advised of any reduction in laps at both bike turns.

3. If the conditions are considered life threatening and/or it is expected they will not improve within 1-hour the event will be cancelled.

CONTINGENCY RUN

Course
In the instance of a section of the course being impassable the Contingency Committee will meet with Police to ascertain whether the course will be cleared and in what timeframe or whether an alternative route can be found to bypass the impacted section. The action taken will depend on whether this was identified pre race start or post run course start.

Pre Race Start

1. If the course will be cleared in an acceptable timeframe, say 30-minutes, the Contingency Committee will start the event at the scheduled time.

2. If the course will not be cleared in an acceptable timeframe, say 30-minutes, or an alternative route is identified the Contingency Committee may elect to delay the event start so that competitors can be advised of the new course segment.

3. If the course will not be cleared and an alternative route cannot be identified within 1-hour of the scheduled race start the Contingency Committee may elect to either declare the event a swim and bike only or cancel the event.

1. If the course will be cleared in an acceptable timeframe, say 30-minutes, the event will proceed with competitors being released at 15-second intervals based on their position prior to the stoppage.

2. If the course will not be cleared in an acceptable timeframe, say 30-minutes, and an alternative course is identified the event will proceed with competitors being released on the alternate course at 15-second intervals based on their position prior to the stoppage.

3. If the course will not be cleared in an acceptable timeframe, say 30-minutes, and an alternative course cannot be identified the Contingency Committee may elect to either declare the event a swim and bike only or cancel the event.

WEATHER
Where competitors are on the run course the Contingency Committee may choose one of the following options.

1. If the conditions are considered non life threatening and it is expected they will improve in an acceptable timeframe, say 30-minutes, the Contingency Committee may elect to allow competitors to continue racing.

2. If the conditions are considered non life threatening and it is expected they will not improve in an acceptable timeframe, say 30-minutes, the Contingency Committee may elect to reduce the run course to either 1-lap or 2-laps depending on the position of the lead competitor. Competitors will be advised of any reduction in laps at both run turns.

3. If the conditions are considered life threatening and/or it is expected they will not improve within 1-hour the event will be stopped and declared a swim and bike event only.